How to prepare live streaming for virtual events

1. Prepare your agenda.

To employ livestreaming for your virtual event, you would need to build your agenda first and define all the upcoming sessions. Here is an example:

For further guidance on how to create sessions, read this guide.

2. Create streamings and add corresponding sessions

Proceed to the Streamings tab and create a streaming for each unique livestreaming that you are going to run.

Click on Create streaming and add a name. You may then proceed to the Sessions tab where you can add all sessions that will be livestreamed together.

A streaming may contain multiple sessions. For example, if you have two sessions and both of them will be streamed via the same YouTube link, then you would only need to create one "streaming".

3. Choose a streaming provider per session.

Within the Video tab, this is where you would need to select the streaming provider: EVENTSCASE RTMP, YouTube, Vimeo, and Zoom.

Our RTMP module allows you to transmit your livestreaming from any videoproduction software directly into EVENTSCASE. You would need to copy the stream key and the secure and standard stream URL’s.

If you are used to transmitting your contents via third-party streaming platforms like YouTube and Vimeo, you may also do so by clicking on Configure provider and choosing these platforms from the dropdown list. You would need to add the direct link to the YouTube/Vimeo livestreaming within the URL field.

If you want to broadcast a pre-scheduled Zoom meeting or webinar, you just need to choose Zoom as the provider and provide the meeting ID and password.

4. Activate live interaction features

You may also activate live interaction features for a particular streaming within the Interaction tab. You may activate group chats, live polling and Q&A.

Sample creation of streaming

In the example below, Session 1 and Session 2 will be streamed via the same YouTube link so we are adding both of them within the same streaming named "YouTube Streaming 1". Within the Video tab, we choose YouTube and provide the streaming link. Lastly, we activate chats, live polling and Q&A.

5. Test the digital venue per session by accessing the agenda, as an end user, from the website.

Go to your published website and try accessing all sessions from the agenda module you are using. In the example below, sessions are being viewed through the "Online Sessions" module. The first session is being streamed via YouTube.

As an event owner or administrator, you can also access the digital venue from the backend by clicking on the “open in new tab” icon beside each streaming in the Streamings tab.