August 2022

In this release we have mainly focused on adapting our new meeting system for physical events and improving our communication with third party tools for the import and export of attendees.

If your platform is in a separated server, these updates may not be rolled out yet. In case you are interested in having them as soon as possible, please contact your Project Manager.

Meeting spaces with tables

As an event organiser, you can create tables within a meeting space so that attendees know exactly where they need to sit when they go to the meeting.

Tables are useful in events where you want to have a very organised networking. In these cases, it is very common to have large spaces with numbered tables. This way, the participants of a meeting go directly to the corresponding table.

When an attendee creates a meeting within a space with tables, the table number is automatically assigned and the attendee can see it in the meeting information.

Meetings without video call

Until now, all meetings in the new system were generated with an associated video call link. But for purely physical events, the video call is not necessary and many of you do not want this link to exist.

To solve this problem, we have included a setting that allows you to decide whether or not you want to activate video calls in meetings:

Availability schedule for meetings

Until now, our new meeting system allowed you to create meetings any day at any time. That's great for online events, but for physical events there can't be that much freedom and you need to concentrate networking on certain days or times of the day.

Now you can configure what times you want to allow meetings at your event and attendees will only be able to schedule meetings within the times you've defined.

The availability schedule for meetings is set up by creating availability slots. Each availability slot has a start and end time, and is divided into blocks of X minutes.

For example, if there is an availability slot from 10:00 to 14:00 and the slots are divided into 30 minute blocks, this means that attendees can only schedule meetings from 10:00 to 10:30, 10:30 to 11:00, 11:00 to 11:30 and so on until 13:30 to 14:00.

Register attendees to an event via API

It is now possible to register attendees to an event via the API. This is very useful for companies using a third party registration tool and want to automatically upload their data to our system instead of having to manually upload the attendees via CSV.

Integration with Zapier (Beta)

You can now connect your Eventscase platform with external tools through Zapier.

At the moment we have focused on actions related to the registration of new attendees. For example, when an attendee registers to your event you can add them as a contact to a CRM (like HubSpot, Salesforce or Microsoft Dynamics) or add them as a subscriber to email marketing lists in Mailchimp.

In this image you can see all the integrations we currently have:

You can find more information at this link

Don't show days without sessions in the Agenda web modules

Sometimes, even if an event lasts for example 3 days, you need to configure a very long event duration (e.g. 2 months) because you want people to be able to keep registering after the "real" event to be able to see the content on demand.

But this brings an associated problem: some web modules show all the days of the event even if only a few of them have sessions configured. And obviously, nobody wants to see a list of 60 buttons (one per day) in an agenda module.

To solve this problem, we have added a new setting in the agenda web modules to show only the days with sessions.