October 2023

We continue to improve our new meeting system. The ultimate goal is to completely replace our "old" meeting system (which we call the 1-2-1).

This release is an important step in that direction.

Meeting rules

🚨 Problem

In the old 1-2-1 there is a feature that allows you to configure who has the right to meet with whom according to the 'Delegate category'.

Some of you want to use the new meeting system, but you are forced to use the old 1-2-1 because you need to control who can send a meeting request to whom.

🤔 Solution

We have created the 'Meeting Rules' feature.

Meeting rules allow the Event Organiser to configure who can send a meeting request to whom.

A rule has the following structure:

• A name: this is a text field configurable by the Organiser. This name is never visible to attendees, it just helps the organiser to easily identify the rule.

• A configuration: this is where you choose who can send a meeting request to whom. At the moment, the available criteria are the 'Delegate Categories'.

In the Digital Venue, when you request a meeting, you may see greyed out attendees. These are attendees affected by the restrictions (attendees you cannot meet):

The same visual marker can be seen when you try to request a meeting from an attendee's profile:

New type of meeting: 'Not available'

🚨 Problem

Sometimes, at networking events, attendees are not always available for meetings because they have other things to do (they are going to be late for the event, they want to take a lunch break, they are leaving early because they have a plane to catch, etc).

In the 121, there was no way to signal your availability.

In the new meeting system, you have the option to create a meeting with yourself.

But this trick is not the most intuitive thing in the world, so we have created a more specific functionality.

🤔 Solution

We have developed a new calendar feature so that attendees can mark themselves as 'Not available' for meetings.

Now, when you create a meeting, you can create a 'Not Available' type of “meeting”:

This "meeting" will appear on your calendar:

When someone is creating a meeting and wants to add you as a participant, if the meeting overlaps with a time when you are not available for meetings, they will see an alert saying that there are overlaps.

The meeting creator would therefore know that you already have something on your calendar at that time. And if he decides to send you an invitation anyway, then you are most likely declining the request.

Like in Google Calendar!

This feature can be activated or deactivated from the backoffice: