May 2022

It's been a month and a half without an update, but we think it's been worth: we bring you news on the meeting system, exhibitors, login and badges!

It is maybe the most ambitious and useful release we have ever done 🚀

New meetings system (Beta)

In March, we presented the first version of our new meeting system. Today, we present these new features:

Edit an existing meeting

The host of a meeting can edit an existing meeting to change the title, date, add or delete participants, etc.

Meeting spaces with unlimited capacity

Especially in physical events, meetings take place in specific locations. And that's why we created Meeting spaces.

When you create meeting spaces, your event attendees will be able to select at which location do they want to meet when they submit a meeting request.

At the moment, these spaces do not have a capacity limit, but we are already developing spaces with limited capacity and the possibility of creating meeting tables within a space.

Do you want to try it?

This new system is a private beta. If you want to try it, please contact your Project Manager and we will activate it on your platform.

Exhibitors

Show exhibitors in the Digital Venue (Beta)

We have created a section in the Digital Venue to display all exhibitors information:

You can view the list of exhibitors, search by name or by category and see their complete information:

Do you want to try it?

This is a private beta. If you want to give it a try, please contact your Project Manager and we will activate it on your platform.

Sort exhibitor categories

Until now, the exhibitor categories and subcategories were sorted according to the creation date of the field, and did not support a customised order.

Now, we have developed the possibility to manually change the order of the exhibitor categories and subcategories, so that you can sort them as you want and when you want.

The order configured here determines the order in which the exhibitor categories appear in the web module, Event App and Digital Venue.

Change the main contact of a stand

Until now, it was not possible to change the main contact of a stand. The only way to do this was to delete a stand and create a new one with the correct person in charge.

With this development, we make it possible to delete the main contact of a stand and add another person.

Other improvements

We have made other small improvements to this product:

• Duplicate exhibitors when duplicating an event: all information is duplicated, except people associated with the stands.

• Create stands without adding a main contact: it is no longer necessary to add the main contact person when creating a stand.

• More unified naming for "stands": we have modified some wording within the platform to always refer to "stands". Previously, the same concept was mentioned in different ways.

• Show the type of stand: when you create a stand, you must associate a type of stand to it. But once it was created, there was no way to know what type of stand it belonged to. Now, we have added this information to the edit screen of a stand so that you can check it.

Login and user accounts

"No passwords" mode

Nobody likes to remember passwords, and many of you have asked us if it is possible to remove them from your platforms.

We have created a "no password" mode that removes any trace of passwords from a platform. Neither you nor your attendees will need to create or remember a password to log in.

To log in, users simply need to enter their email address and we will send them a one-time access code.

If you want to enable this setting on your platform, please contact your Project Manager.

Two-factor authentication

If you not only want to use passwords, but also want to add extra security to the login process, we have developed two-factor authentication.

When a user enters the correct password, we send a one-time access code to their email address to verify their identity.

If you want to enable this setting on your platform, please contact your Project Manager.

Allow only verified emails to register to an event

If you want to make sure that the people who register for your events are real (or at least that their email addresses really exist), this will interest you.

We have developed a feature that, if enabled, forces unverified users to verify their account in order to continue with the event registration process.

To enable this setting, you have to go to a new panel called Authentication within the Registration product.

Require login with corporate account (via Single Sign-On) to register for an event

In very large companies it is common for their employees to have a corporate account (email address + password) with which they must log in to access any application within the company (Gmail, Microsoft Office, etc.).

Using a single account to log in to different tools is known as Single Sign-On (SSO).

Having a corporate account and logging in with it in several tools allows companies, among other things, to implement internal security policies regarding passwords (length, expiration, minimum requirements,...) so that employees can log in securely in any tool they need for their work activities.

We had already a Single Sign-On (SSO) system based on SAML 2 for enterprise clients, but only users with event management rights could log in with it.

Now, we have developed a feature that, if enabled, forces all users accessing the registration process of an event to log in with their corporate account via SSO in order to be able to register.

This is very useful for large companies that do internal events and want their employees to use their corporate accounts to log into our platform and register to those events.

If you want to enable this setting on your platform, please contact your Project Manager.

Badges

Print badges onsite faster

In the Attendee List there is a "Print badge" button and it is mostly used at the accreditation desks of a physical event, to print badges when an attendee has forgotten to print it at home.

The problem is that the printing process is very slow, because when you click on it, the PDF file is downloaded and saved into your computer, and then you have to open it and print it.

To speed up the process, we have changed the behaviour: the PDF is opened in a new browser tab instead of downloaded, and you can send it to print directly from there.

This will save a lot of clicks!

Other improvements

We have made other small improvements related with badges:

• Duplicate badges when duplicating an event: now it is possible to duplicate your badges when duplicating an event.

• New default background image when creating badges: the default background image when creating a new badge contained blue squares that you generally didn't want to use and this forced you to generate another image. Now the default image is white, and only contains the dividing lines that are very useful for designing an A4 badge that will be folded into an A6.

• Better sorting of the badge generator fields: we have reordered some fields in the editing interface.

Other things

Send emails to attendees registered for a session

If your event has sessions with registration per session active, you can filter the Approved Attendee List based on the sessions they have registered for and send them an email:

Optimised Chat, Polls and Q&A

We have modified the look and feel of the Chat, Polls and Q&A sections to optimise space and improve the scalability to allow a healthier growth of these sections.

Participate in our Roadmap

That's all for today.

Remember that you can participate in our Roadmap by sending us feedback and voting for the ideas we propose in our Product Portal.

You can access it from the Help tab of your platform.

For more information about how the Product Portal works: